Uplevel Your Energy and Productivity with this Timesaving Strategy

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October 30, 2014
Uplevel Your Energy and Productivity with this Timesaving Strategy

As a business owner you have to juggle a large number of activities during the course of a single day. Meeting with a new client, posting a blog, working on a new presentation, handling a customer service issue, checking in with your assistant – in a single day you have a lot going on right? How you spend your time can make the difference between a struggling business and a 6-figure success story. Something that’s helped uplevel my productivity is batching.

Have you heard of batching? It’s a simple yet powerful tool that can help you get better results from small adjustments to the way you work. It’s the concept of grouping like activities together to make them a more productive and efficient use of time and energy. It works because every time we switch gears or are interrupted it can take up to 20 minutes to get back to the level of concentration that we were at prior to the disruption. 20 minutes here and 20 minutes there – you can see how quickly this time adds up.

Before I share with you specific tasks that you can batch, I want you to think about your personal energy level. Are you a morning person? Are those first few hours when you’re feeling the most creative? Or are you someone who feels more energetic in the late afternoon or evening? Why does this matter? You want to schedule the activities that require the most energy and creativity at the time of day that works best for you. So keep that in mind as you review the list below.

Creative time. This should be a priority for you as a business owner. Find a time and write it on your schedule and don’t let email, phone calls or other interruptions get in the way of this time. This is time for you to focus on your new signature speech, your ebook, next month’s blog posts or your new coaching program – basically whatever requires your focused creativity to get done. Here’s what works for me. I take the last week of the month off to develop and write new creative content for my business – that’s my time! You need to set the agenda to nurture your creativity so don’t be afraid to turn off your ringer and let your inbox sit for awhile. All those demands will still be there after you’re worked on what you need to do.

Email and social media. These tasks really benefit from the batching concept. If you’re responding to email and social media throughout the day you’re not only going to feel drained, you will be highly unproductive. Schedule two or three times a day to check your email. If you’re active on social media spend a limited amount of time checking in – usually twice a day is more than enough! And don’t forget to utilize tools that allow you to schedule ahead your social media postings. For example, with Hootsuite you can preschedule a whole month of tweets ahead of time. So instead of logging in daily to tweet, you take an hour once a month to do it. Batching at it’s finest!

Phone calls. I like to batch together my client calls with a 15-minute break in-between. Again this is much more efficient than scheduling phone calls here and there. You don’t want to be right in the middle of writing an article and think, “Oh no, I needed to call my new client 5 minutes ago!” That requires a change of focus and energy that won’t allow you to give your client your best. You might want to find a day of the week and designate it as your phone day.

Appointments. When you leave the office and run across town for just one appointment you can lose a lot of time and energy! If possible try to schedule several appointments or errands on the same day. If you need to go to the salon, go to the bank on the way and then stop at the post office on the way back. If you have a networking breakfast, schedule a new client meeting right after it. Pull out your calendar and start thinking how you can use batching for all of your appointments.

I’ve covered some of the main areas where batching will work in your business. But there are a lot of other tasks it will work for, like if you have to pay bills, invoice clients or write thank you notes. All those little tasks can get consolidated into chunks of time. By batching, you’ll free up all kinds of time and energy so you can focus on what matters most in your business and your life!

Are you looking for practical ways to grow your profits? My  Blueprint Secrets to Predictable Business Success is the perfect tool to empower you to take the next essential steps to creating your business success.


Predictable Results™ Assignment

What area in your business could really benefit from batching? Choose from one of the four areas discussed in the article. Pull out your calendar and schedule some time this month to batch these tasks together.

Need help? Call 1-800-267-3245 for a free 30-minute consultation to see how we can help you!



As a pioneering and visionary innovator, Sarah is a certified professional image consultant and brand strategist, speaker, trainer and author. Her company, Illustra Business Coaching, provides leading-edge business building strategies for small business owners & entrepreneurs who wish to take their company to the next level.

Illustra Business Coaching
Copyright © 2014, Sarah Hathorn, AICI CIP, CPBS
1-800-267-3245, info@illustrabusinesscoaching.com
This article may be reproduced only in it’s entirety, including the above bio.


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